Meeting minutes summary
The MyPSA General Meetings is held regularly among the MyPSA Executive Committee, Mainboards and Subcommittees to discuss arising important matters and decide on the most appropriate course of action. The Mainboards, consisting of the President/ Vice President and Contact Persons of each local society are the decision makers that will cast their vote. Then, the action that has the majority votes will be implemented. As the General Meetings mostly concern the above mentioned parties, this section is specifically dedicated to expose MyPSA members to the flow and proceedings of the General Meetings in a
summarized format to facillitate better understanding.
MyPSA 1st General Meeting 2023/24
Agenda:
1. Updates on 7th MyPSA NPRC 2024
- Official Host: UKM (PMFFar)
- Event Date: 23rd - 31st March 2024
- Registration Phase:
- Main Competition:
* Phase 1: 1 Feb - 15 Feb
* Phase 2: 19 Feb - 4 March
* Phase 3: 8 March - 16 March
- Young Researchers Challenge:
* Phase 1: 7 Feb - 15 Feb
* Phase 2: 19 Feb - 4 March
*Target participants: Y1 to Y3 students
- Webinar
* Only one phase: 25 Feb - 16 March
- Category C Fees Changes:
* 1st Place: RM80
* 2nd Place: RM60
* 3rd Place: RM40
* Poster: RM 40
2. Updates on 17th MyPSA NPSC 2024
- Official Host: MyPSA Project Office
- Proposed Event Date: 13th - 15th September 2024 (TBC)
- Venue: Universiti Malaya (TBC)
3. Bidding Presentation for 19th MyPSA NoGAPS 2024
- Official Host: TAYLOR's University (TuPSS)
- Proposed Event Date: 15th - 18th August 2024 (4 Days 3 Nights)
- Venue: TAYLOR’s University
4. Bidding Presentation for 10th MyPSA NPDC 2024
- Official Host: UoC (CUPSS)
- Proposed Event Date: 21st - 22nd September 2024
- Venue: University of Cyberjaya (UoC)
5. Host Appointment for 4th MyPSA NPC 2024
- Official Host: IMU (IPSA) X MAHSA (MUPSS)
- Proposed Event Date: 18th - 19th May 2024
- Venue: International Medical University (IMU)
On 16th February 2024, our 1st General Meeting was held successfully via Zoom meeting. The meeting is successfully held by all the Mainboards, Presenters, ExCos, Observers and Subcommittees of MyPSA.
This meeting discussed the updates regarding National Events which are 7th MyPSA National Pharmacy Research Competition (NPRC) 2024 and 17th MyPSA National Pharmacy Sports Carnival (NPSC) 2024.
In addition, we are glad to announce that TAYLOR’s has successfully bid to host the 19th MyPSA NoGAPS 2024 while UoC has successfully bid to host the 10th MyPSA National Pharmacy Debate Competition (NPDC) 2024.
Lastly, we would also like to congratulate IMU and MAHSA for being appointed as the host universities for the 4th MyPSA National Pharmacy Competition (NPC) 2024.
MyPSA 2nd General Meeting 2023/24
1. Updates on MyPSA Continuing Professional Development (CPD) System
- CPD Points System is a grading or points system developed to allow members to keep track of their participants in all MyPSA and other federated organizations events and activities
- Coverage
- Involvement In Events
- Mypsa National and Non-National Events
- MHSA Events
- IPSF and IPSF APRO Events
- Involvement as Organising Committee
- National and International Events
- MyPSA Collaborative Events
- Attending MyPSA AGM and EGM as observer
- Timeline
- CPD Points Allocation: March 2024
- Announcement of CPD System: May 2024
- CPD Pick List (Event Eligibility): 1 Oct 2023 to 31 Aug 2024
- System Audit: September 2024
- System Renewal: October 2024
- Accreditation
- CPD Pick List 2023/2024
- MyPSA ExCo to provide a list of national and non-national events planned under respective office
- MyPSA and MHSA events
- Members fill in the attendance form and feedback form
- International events
- Members submit proof of participation to the submission form on MyPSA website
2. Approval and updates on MyPSA International Activity Sponsorship Plan
- MyPSA International Activity Sponsorship Plan is used to:
- Emphasise the importance of actively engaging in co-curricular activities while excelling in academics
- Mechanism:
- Obtain CPD Points in 2022/23
- Submit the Application Form with Academic Results and Parent’s Salary Slip
- Announcement via email within 7 days after application form closed
- Reply email to confirm sponsorship in 3 days
- Provide Testimonials and Bank Information after event
- Criteria:
- Academic (CGPA)
- Co-curricular (CPD Points in 2022/2023)
- Financial Status
- Sponsorship Monetary Award
- Highest Rank - RM 350
- 2nd Highest Rank - RM 250
- 3rd Highest Rank - RM 150
3. Approval and updates on MyPSA Financial Installment Plan
- The Financial Instalment Plan (FIP) is an initiative aim at providing financial support for MyPSA members from lower-income families who wish to participate in international events organised by IPSF.
- Procedure of application
- Application form with parents’ salary slip posted to MyPSA Vice President II
- Installment Agreement must be signed upon successful application
- 25% or 50% of total event registration fee covered by MPS
- Applicant repays the loan within installment period of 6 months after successful registrations
- Late payment penalties
- Extra charge for applicants who failed to make installment payments by the 7th of the month
- Applicant’s registration will be terminated if failed to make payment by the 14th of the month or by the deadline set
- The remaining debt will be borne by the local society
- Failure to fulfill the debt will result in termination of MyPSA membership and blacklisting from MyPSA, IPSF, and MPS events
4. Updates on subcommittee resignation
- Ms. Tay Yen Khieng, subcommittee from Entrepreneurship Office 23/24 resigned due to withdrawal from Pharmacy School.
5. Updates on MyPSA 4th National Pharmacy Competition (NPC) 2024
- Piala Aishah Compounding Challenge (PA)
- 15 teams with a total of 30 participants
- Pharmacy Quiz Challenge (QC)
- 10 teams with 41 participants
- Clinical Pharmacy Challenge (CC)
- 9 teams with 31 participants
On 4th May 2024, our 2nd General Meeting was held successfully via Zoom with the participation of all the Mainboards, Presenters, ExCos, Observers and Subcommittees of MyPSA.
During this meeting, various topics were discussed including the MyPSA Continuing Professional Development (CPD) System, MyPSA International Activity Sponsorship Plan and MyPSA Financial Installment Plan. Moreover, updates were provided regarding subcommittee resignation and the progress of 4th MyPSA National Pharmacy Competition (NPC) 2024.
MyPSA 3rd General Meeting 2023/24
Agenda:
1. Updates on 17th MyPSA National Pharmacy Sports Carnival (NPSC) 2024
- Event Details
- Date: 13th-15th September 2024
- Venue: Universiti Malaya, Kuala Lumpur
- 1st Phase Registration: 10th-23rd June 2024
- 1st Phase Payment: 24th June - 7th July 2024
- 2nd Phase Registration: 8th-21st July 2024
- 2nd Phase Payment: 22nd July - 4th August 2024
- Sports Available
- Swimming
- E-Sports
- Tug of War
- Track Events
- Modern Sports
- Event Timeline
- 13th September 2024:
- Swimming
- E-Sport
- 14th September 2024:
- Futsal
- Volleyball
- Netball
- Tennis
- Petanque
- Badminton
- Table Tennis
- Basketball
- Squash
- 15th September 2024:
- Track & Field
- Tug of War
2. Updates on 19th MyPSA National Gathering of Pharmacy Students (NoGAPS) 2024
- Event Date: 15th - 18th August 2024
- Registration Fees:
- MyPSA Member:
- RM 260 (with accommodation)
- RM 150 (w/o accommodation)
- Non-MyPSA Member:
- RM 315 (with accommodation)
- RM 180 (w/o accommodation)
- Fees Inclusive of:
- 3 days of accommodation
- 3 sets of breakfast, 2 sets of lunch & dinner
- 1 set of NoGAPS Merchandise and Goodie bags
- Entry tickets to two Workshops and Symposium
- Fun-filled activities (Ice breaking, two Team Buildings, Pharmazing Race)
- Gala Night entry ticket with a buffet-style dinner at Ruang PJ
- Interesting Activities:
- Ice Breaking
- Team Building 1
- Team Building 2
- Pharmazing Race
- GALA Night
- PHCC
- Workshops & Symposium
- Bazaar Games
3. Updates on 10th MyPSA National Pharmacy Debate Competition (NPDC) 2024
- Event Date: 28th - 29th September 2024
- Updates From Each Department
- Public Relation
- Judges remuneration to be confirmed with director
- Debate Coordinator
- Finalized the mechanism, rules & regulation
- Moderator
- Finalizing the list of moderators for all venues
- Activity
- Draft on the ice breaking activity
- Protocol
- Drafting on the seating order, detailed tentative & finalizing
- Registration
- Finalizing the registration guidelines
- Special Task
- Have obtained about 4 quotations for breakfast, lunch and dinner for participants, committee, and VIPs.
- Gift and Awards
- Obtained 3 quotations for both Champion Trophy & Best Debaters Award (Plaques).
- Publication and Multimedia
- Completed the posters
4. Open Bidding for the 5th MyPSA National Pharmacy Competition (NPC) 2025
- Bidding Period & Timeline
- Bidding Period: 1st July (Mon) - 31st July 2024 (Wed)
- Submission of Proposal: 31st July 2024 (Wed) 11:59 p.m. (GMT+8)
- GM Presentation: 19th MyPSA AGM
- Host Appointment: 19th MyPSA AGM
- Competitions Available
- Clinical Pharmacy Challenge (CC)
- Pharmacy Quiz Challenge (QC)
- Piala Aishah Compounding Challenge (PA)
- Should you have any enquiries, please contact PDO via email at mypsa.pdo@gmail.com or +60 12-9987225
5. Open Bidding for the 8th MyPSA National Pharmacy Research Competition (NPRC) 2025
- Bidding Period: 1st July 2024 (Mon) - 31st July 2024 (Wed)
- Submission of Proposal: 31st July 2024 (Wed)
- General Meeting Presentation: 19th MyPSA AGM 2024
- Host Appointment: 19th MyPSA AGM 2024
- Should you have any enquiries, please contact EdO via email at mypsa.edu@gmail.com or +60 17-3890713.
On 13th July 2024, our 3rd General Meeting was held successfully via Zoom with the participation of all the Mainboards, Presenters, ExCos, Observers and Subcommittees of MyPSA.
During this meeting, various topics were discussed including:
- 17th MyPSA National Pharmacy Sports Carnival (NPSC) 2024
- 19th MyPSA National Gathering of Pharmacy Students (NoGAPS) 2024
- 10th MyPSA National Pharmacy Debate Competition (NPDC) 2024
- Open Bidding for the 5th MyPSA National Pharmacy Competition (NPC) 2025
- Open Bidding for the 8th MyPSA National Pharmacy Research Competition (NPRC) 2025
- Guidelines on Scouting External Sponsors by Local Society for MyPSA National Event Participants
6. Guidelines on Scouting External Sponsors by Local Society for MyPSA National Event Participants
- Objectives:
- To provide a structured & clear approach for the local society to scout & secure external sponsors for participants of MyPSA National Events.
- To ensure that the sponsorship efforts are aligned with the values & objectives of MyPSA and do not conflict with the sponsors of the MyPSA National Events.
- Criteria For Proposed SOP: Participants require additional financial or in -kind support.
- Proposed Mechanism:
- 3.1 Identification of Potential Sponsors
- Research and create a list of potential sponsors.
- Indicate the purpose of securing sponsors is for the participants & not for the National Events itself.
- 3.2 Approval Process
- Approach supervising officer (s) of the respective MyPSA National Event(s).
- 6.2.3 Implementation & Reporting
- Once approved, may proceed with reaching out to the potential sponsors through email.
- Regularly report the progress & outcomes.
MyPSA Special General Meeting 2023/24
Agenda:
1. Criteria of the Executive Committees
- The MyPSA National Council accepts the Updates on Criteria of the Executive Committees.
2. MyPSA Bank Account
- The MyPSA National Council accepts the Updates on MyPSA Bank Account.
3. Resignation Procedure of Committees Due to Withdrawal from School of Pharmacy
- The MyPSA National Council accepts the Updates on Resignation Procedure of Committees Due to Withdrawal from School of Pharmacy.
4. Treasury of the Association
- The MyPSA National Council accepts the Updates on Treasury of the Association.
5. MyPSA Annual Membership Fee
- The MyPSA National Council accepts the Updates on MyPSA Annual Membership Fee.
Details Price (RM) 4-years Membership 40 3-years Membership 30 2-years Membership 20 1-year Membership 10
6. MyPSA Official Membership Card
- The MyPSA National Council accepts the Updates on MyPSA Official Membership Card.
On 13th July 2024, our 1st Special General Meeting was held successfully via Zoom with the participation of all the Mainboards and ExCos of MyPSA.
During this meeting, ExCo presented the Constitution Amendment Proposal regarding:
- Criteria of the Executive Committees
- MyPSA Bank Account
- Resignation Procedure of Committees Due to Withdrawal from School of Pharmacy
- Treasury of the Association
- MyPSA Annual Membership Fee
- MyPSA Official Membership Card